STEP 1
Clinician Device
Audio is Captured only when recording is started by the cliniciian
No background recording
Purpose limited
Built for Healthcare. Trusted by Design.
HosTalky is designed for clinical environments. Your data stays in Canada, is encrypted end-to-end, and is never used to train AI models.
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How HosTalky Handles Healthcare Data
A transparent, plain-English view of how information flows through HosTalky — so clinicians feel safe, and admins can approve with confidence. — Securely & in Canada.
STEP 2
Secure Processing
Information is processed in Canada with encryption and access controls.
Encrypted at rest
STEP 3
Review & Approval
Notes are reviewed and edited before they are finalized or exported.
Human-in-the-loop
Access controlled
STEP 4
Temporary Processing Only
Data is processed to generate clinical notes — not stored indefinitely.
Data minimization
Purpose-limited
STEP 5
Automatic Secure Deletion
Audio is deleted by default. Draft transcripts are cleared. Retention is policy-controlled.
Deletion logged
Retention controlled
STEP 6
No AI Training on Patient Data
HosTalky does not use patient data to train AI models.
No resale
Retention controlled
For Clinicians
What clinicians
need to know
You stay in control: start/stop recording anytime.
Review and edit before anything is saved or exported.
By default, audio and drafts are deleted after export.
For Admins
What Admins
need to know
Canada-based processing by default.
Role-based access (least privilege) and audit logs.
Defined breach response and transparency on subprocessors.
Deep dive
What the details?
Use the “For IT & Privacy Teams” section below for deeper technical and governance information.
Privacy isn’t a feature, It’s a Boundary
We design HosTalky so clinicians and organizations can confidently use AI tools without creating new privacy risk.
What we do
Encrypt data in transit and at rest
Require clinician review before finalizing notes
Limit access using role-based permissions (RBAC)
Maintain audit logs for accountability
Delete data automatically after use (default)
What we don't
Train AI models using patient data
Sell or monetize healthcare data
Record audio in the background
Keep data longer than necessary
Access notes without authorization
For IT, Privacy & Compliance Teams
If you’re reviewing HosTalky for a pilot or organizational rollout,
the items below answer the usual procurement and privacy questions.